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The Ombudsman found that the Town of Grimsby, the Town of Lincoln and the Township of West Lincoln held what constituted a joint meeting under section 236(2) of the Municipal Act, 2001. A single agenda was prepared for the meeting and the same public notice was posted by all three municipalities. During the meeting, council members from all three municipalities acted as a single body when passing resolutions and motions and a single set of minutes was recorded.
The Ombudsman reviewed a joint closed meeting held by council for the Village of Burk’s Falls and council for Armour Township together to discuss amalgamation. The Ombudsman determined that although the councils for the Village of Burk’s Falls and Armour Township met in the same room and discussed the issues as a group, they technically held two separate meetings, and each municipality was obligated to comply with its procedure by-law and the Municipal Act, 2001.